The problem:
If you work in services or lead internal project delivery, the following probably sounds familiar:
- Too many projects, not enough clarity: With 20–40 projects in full swing, people are juggling many priorities at once. Who’s doing what and when? A couple of weekly calls just won’t bring the needed clarity.
- Availability clashes kill momentum: Plans look fine on paper — until the day-to-day, the BAU stuff or holidays throw everything off. That’s when crunch time hits or tasks slip.
- Flying blind on workloads: Some people silently struggle under a heavy load while others have room to help – you just don’t know who.
- Accountability without visibility doesn’t work: We want our teams to think ahead 3-5 weeks. But without visibility into capacity and next milestones, how should they plan ahead?
Solutions? Good luck.
We’ve talked to 127 teams who were trying to get the full picture on capacity. Same answer, every time:
- They looked at all the tools. Nothing worked.
- Tools didn’t match how they plan projects.
- Critical data is buried under endless complexity
And now? They’re still stuck in clunky spreadsheets. Not because they want to, but because they haven’t found anything good after years of googling.
Get the big picture across people and projects
TeamBandit is an online planner for scheduling people across projects. It helps you balance project needs with real availability — factoring in holidays, time off, and individual working hours.
How TeamBandit can help you
Schedule with confidence
Schedule work without overloading anyone or missing absences.
TeamBandit puts the necessary information right in front of you.
No more crunch time
Spot bottlenecks early and reschedule or add extra people before it’s too late.
Less chasing
Let your team members update their own hours inside TeamBandit.
TeamBandit Demo Video
View hours by project
In Project View, you can see all projects with the assigned team members and hours scheduled.
- This is where you schedule project work
- Add milestones to highlight major project events
- New: Display project phases
View hours by team member
Team View also shows scheduled hours — but this time grouped by person.
- Check workloads and ensure no one’s got too much on their plate.
- See those color-coded totals? They indicate over-allocation and free capacity.
- TeamBandit checks against each person’s weekly hours.
"Gosh, we're in the red!"
Team workload at one glance
The availability heatmap shows you with one glance your team’s workload.
- Quickly spot busy weeks and free capacity.
- Numbers show available hours per week.
Bring your team into TeamBandit!
Giving your team access to TeamBandit has real benefits:
- People can coordinate more easily when they know when their coworkers are available.
- Team members can update their own hours.
- No more chasing down team members for updates or manually entering their hours yourself.
Flip the Perspective
With one click, switch between a project view and a team view, each giving you different insights.
The project view shows who’s working on each project and their allocated hours per week and month.
The team view helps you see individual workloads, making it easy to spot and prevent overload.
Easily assign team members to projects
With a few clicks, you can assign or reassign team members to projects using a simple dropdown menu. Quickly adjust who’s working on what and remove team members when needed, keeping your capacity planning up-to-date.
Easily Monitor Workload
Color-coding helps you instantly identify bottlenecks or available capacity, so you can redistribute work and keep workloads balanced and manageable.
With one glance, you can see if a team member is over- or under-utilized during any period:
We always factor in people’s actual availability with respect to their work schedule, assigned work and planned personal leaves.
Example: For a person with a 40-hour work contract, the total workload across all projects is color-coded as follows: exceeding 40 hours in red, full capacity in white, and available capacity in green.
Get Started in 5 Minutes!
TeamBandit can be set up in just a few minutes. Our simple setup guides you through everything you need to do.
Upload your projects and team members from Excel and you’re good to go. It’s super easy — no endless configuration.
And if you need assistance, our support team is ready to help!
Feature Highlights
Easy upload
Uploading your projects and team members is very easy. Just fill out the Excel template and hit Upload.
Robust & Secure
Spreadsheets often break under heavy usage. TeamBandit always keeps your data secure and your planning intact.
Reporting
Built-in reports give you the full picture on scheduled hours, team utilization and key project events.
Full view of availability
TeamBandit factors in time off, holidays, and individual working hours. You can set up dummy projects to allocate time for meetings or day-to-day work.
User permissions
Users can be given specific permissions. Team members can update their own data, while managers can manage all data for their team.
Built for you
We’re always improving TeamBandit. Many of the features you see today started as a customer request — and that’s not changing. Let us know how we can improve your experience.
Ready to explore TeamBandit?
Frequently Asked Questions
What is TeamBandit?
TeamBandit is an easy-to-use online capacity planning tool aimed at service-based businesses. It helps you allocate people to projects, forecast resource needs and manage workload. TeamBandit can also serve as a shared capacity sheet, where team members can view each other’s availability and maintain their own hours — all in a secure and easy way.
Who is TeamBandit for?
Do you offer a free trial?
How is my data stored and secured?
How can I get support?
We’re happy to help whenever you have questions, run into issues or just need some guidance. Just email us at [email protected]. Prompt and personal support is guaranteed!
I have a question about functionality. Who can I talk to?
Just reach out to us via the contact form. We’re happy to walk you through what’s possible and help you figure out if TeamBandit fits your needs.
Do you have any questions?
Just fill out the form below and we’ll get back to you asap.
About TeamBandit
TeamBandit is the brainchild of Adrian Neumeyer, a Senior Project Manager with 10 years of experience in business and IT environments. Frustrated by the lack of good capacity planning tools, Adrian set out to solve his own problem: creating something as easy to use as spreadsheets but with a more robust foundation.
Together with a team of developers and designers, we stay closely connected to our users to gather ideas for features that solve major pain points ignored by other software vendors. By focusing on real-world needs, we make resource management simple and help you stay on top of decisions—even when time is short and demands are piling up.